Datahaven for Dynamics AX
Embedded document imaging and workflow for Microsoft Dynamics AX and Microsoft Outlook platforms
Datahaven for Dynamics AX offers the most innovative, compelling document management for any organization using Microsoft Dynamics AX—from lower volume organizations with dozens of AX users up to the highest volume, most complex, multi-national organization with millions of annual transactions and thousands of AX users.
To accomplish this, we offer Datahaven for Dynamics AX in three core editions—Archive Essentials, Workflow Essentials, and Workflow Professional—and several extensions that enhance its capabilities and broaden its intuitive user experience to anyone in your organization that works with paper and email.
With the core editions of the Datahaven for Dynamics AX solution, users can drag-and-drop, scan with digital copiers, and import any type of document, email, or other file into an electronic, document-centric workflow and into context-sensitive, security-controlled folder structures associated with any Dynamics record. Even Archive Essentials users can submit documents and emails into an electronic, document-centric workflow that Workflow Essentials or Workflow Professional users can code, route, and approve these documents and emails through their entire transaction lifecycle.
Capture (drag-and-drop) and view any document, email, or other kind of file instantly within the context of any Dynamics AX record (baseline functionality)
Scan with digital copiers and enter metadata using electronic documents—instead of paper—and email and route and approve them electronically throughout the organization with user-driven document automation (includes Archive Essentials functionality)
Route and approve documents and email programmatically using rules-driven document automation that allow an organization to apply its custom business rules to maximize document efficiencies (includes Workflow Essentials functionality)
Datahaven’s one-of-a-kind integration with Outlook enables everyone in your organization to use the familiar Outlook interface—even those who do not use Dynamics—to drag-and-drop, view, route, code, and approve documents and email.
Outlook Search & Submit
Search for documents from directly within Outlook as well as drag-and-drop emails into a folder associated with a NAV record and (if others are licensed for Datahaven Workflow), drag-and drop emails into workflow queues for other users to process (included with each core edition and available separately for non-AX users)
Enter NAV metadata (e.g., G/L codes) and route and approve documents with user-driven and/or rules-driven document automation (includes Outlook Search & Submit) (included with Workflow Essentials & Workflow Professional editions and available separately for non-AX users)
Advanced Capture Extensions
When digital copiers and keying data from electronic documents are not enough, Datahaven for Dynamics AX offers powerful, enterprise-class capture extensions that will enable your organization to process up to 1,000 documents per day per full-time resource.
Ad hoc scanning of individual documents or batches of documents directly into the Datahaven folder structure as well as batch scanning with document separation into document-centric workflow queues
Automated data extraction using OCR (optical character recognition), ICR (intelligent character (handwriting) recognition), and OMR (optical mark recognition) to classify and recognize data on any type of document
Other Capture Extensions
Examples include driving automation with a range of barcode formats, multiple barcodes per page/ document and capturing inbound fax transmissions into document-centric workflow queues managed by Datahaven